MIAMI COUNTY AMATEUR RADIO CLUB, INC.
PO. BOX 214
TROY, OHIO 45373
CONSTITUTION OF THE MIAMI COUNTY AMATEUR RADIO CLUB, INC.
We the members, wishing to serve the community by sharing our amateur Radio expertise with the Miami County Emergency Management Agency and other served agencies in time of emergency, as well as to avail ourselves of the benefits and pleasures of the association of persons commonly interested in Amateur Radio do hereby constitute ourselves as the Miami County Amateur Radio Club, Inc. and enact this constitution of governing law.
The purposes for which our corporation is formed are the following: The promotion of interest in amateur radio communications and experimentation; the relaying of messages by radio without charge; the furtherance of the public welfare through emergency communications services, participation in public service events that provide emergency training, support of community emergency preparedness through the use of club repeaters and facilities and active participation and support of Miami County ARES (Amateur Radio Emergency Services) and RACES (Radio Amateur Civil Emergency Services) efforts at the local, county, district, state, and national levels; the advancement of the radio art; the fostering and promotion of communication by electronic means for the personal benefit of the members, and without pecuniary gain; the fostering of education in the field of electronic communications; and the dissemination of knowledge and information by electronic means. No part of the assets or income of our corporation shall be the property of members as a whole or any of them individually, but such assets and income shall be devoted exclusively to the purposes set forth herein.
The Club shall not condone, or permit to occur on its premises, discrimination based upon the race, color, religion, sex, national origin, handicap, age, or ancestry of any person.
All persons interested in amateur radio shall be eligible for membership in this club, subject to application as provided in the bylaws.
Members shall be either full members or associate members. Full members shall be those members who hold a valid amateur radio license.
Voting on all matters pertaining to club business shall be restricted to full members. Associate members shall be allowed to participate in all other functions and activities.
Organization and Duties
The officers of this club shall be: president, vice-president, secretary, treasurer, and trustee, all of whom shall be at least 18 years of age and elected from among the full members of the club as defined in the bylaws. The offices of secretary and treasurer may be combined. These officers shall also serve as the executive committee.
The president shall: preside at all meetings of the club and conduct the same according to the rules adopted; enforce due observance of this constitution and its bylaws; decide all questions of order; sign all official documents that are adopted by the club; present an annual “health and welfare” of the club; perform all other customary duties pertaining to the office of president.
The vice president shall assume the duties of the president in the absence of the latter. The vice president shall also serve as chairperson of the building and grounds committee and the activities committee.
The secretary shall keep a record of the meetings, keep a list of the members, process applications for membership, and issue membership cards, carry out all correspondence, read all communications at each meeting, and send meeting notices to all members. The secretary shall turn over all records to the successor.
The treasurer shall receive and receipt all moneys paid to the club, and keep an accurate account. The treasurer shall present a report of the current financial status of the club at the regular monthly business meeting. The treasurer shall also present a list of bills for club approval and pay all bills authorized by the club. The treasurer shall turn over all records to the successor.
The trustee shall serve as statutory agent for the club corporation, and shall be the licensee for the club amateur radio station license. The trustee shall be responsible for the operation of the club radio station per FCC part 97. The trustee shall annually update the club equipment list for insurance coverage. The trustee shall serve as a member of the repeater, packet, and station committees.
The trustee shall be elected for a term of five years. All other officers shall be elected for a term of one year by a ballot of full members present at the November meeting. New officers shall assume office in January. Officers shall not serve more than two consecutive terms in any office; however, if no other member is willing to take the office, then an officer may retain the office more than two consecutive years with a vote of confidence of at least two-thirds of the full members present.
A vacancy of an office occurring between elections must be filled by election at the first regular meeting following the announcement of the vacancy.
Elected officers may be removed from office by a vote of 2/3 of the full members present at any regular meeting.
Standing committees will be appointed by the president, preferably from volunteers, to serve for a minimum of one year.
The station, packet, and repeater committees shall consist of the trustee and two full members.
The station committee shall establish operational policies and enforce FCC regulations for the use and operation of the club station and shall be responsible for equipment maintenance and operation. This committee shall recommend and purchase equipment as authorized by the club.
The packet committee shall establish operational policies and enforce FCC regulations for the use and operation of the repeater. This committee shall be responsible for equipment maintenance and operation and shall recommend and purchase equipment as authorized by the club.
The repeater committee shall establish operational policies and enforce FCC regulation for the use and operation of the repeater. This committee shall be responsible for equipment maintenance and operation and shall recommend and purchase equipment as authorized by the club.
The PA committee shall consist of full or associate members. The PA committee shall establish and enforce rules for the use and operation of the club PA equipment and shall be responsible for its proper operation and maintenance. The PA committee shall recommend and purchase equipment as authorized by the club.
The Building and Grounds committee shall consist of the vice-president and two full or associate members. The building and grounds committee shall be responsible for the maintenance of the clubhouse, its facilities, property and grounds.
The Activities committee shall consist of the vice-president and full or associate members
The activities committee shall arrange for programs and other activities as assigned.
Special committees may be formed, with members appointed by the president.
Any committee vacancies occurring between elections will be filled by the president by appointment.
Regular meetings shall be held at a time and place to be determined by the general membership. Special meetings may be called by the president upon the request of any five full members. Notice of special meetings shall be sent to each member, stating the business to be transacted. Only the business stated in the notice shall be transacted at a special meeting.
The presence of 15% of full members or 5 full members, whichever is greater, including a minimum of 2 officers shall constitute a quorum.
The club, by a majority vote of the full members present at any regular meeting, may levy on the general membership such dues and assessments as may be deemed necessary for the business of this organization.
The articles of the constitution may be amended or suspended by the consenting vote of 2/3 of the full membership present at any regular meeting, provided the general membership has been notified of the vote at least ten days in advance. Proposals for amendments shall be presented, in writing, at any regular meeting, but may not be voted upon until the next meeting.
The bylaws of the constitution may be amended or suspended by the consenting vote of a majority of the full membership present at any regular meeting, provided the general membership has been notified of the vote at least ten days in advance. Proposals for amendments shall be presented in writing, at any regular meeting, but may not be voted upon until the next meeting.
Robert’s “Rules of Order” shall govern all proceedings of the club.
BYLAWS OF THE MIAMI COUNTY AMATEUR RADIO CLUB, INC.
Each prospective member shall submit an application form. All prospective full members shall be introduced at a regular club meeting.
A regular assessment of ten dollars per year is assessed as dues for all members who have reached the age of 18 years and are no longer in high school. A regular assessment of five dollars per year is assessed as dues for all members below 18 years or still in school. However, family members residing in the same household shall not be assessed more than fifteen dollars total annual dues. Dues are due and payable by the first regular meeting in January of each year. New members shall pay pro-rated dues upon application for membership.
A key to the clubhouse is to be available to any full member for a $2.00 refundable deposit. The cost of replacing a lost key must be paid by the member.
When an occasion arises whereby emergency or unforeseen expenditures are needed, the following procedures must be followed:
- The executive committee must be contacted explaining the situation.
- Approval of a majority shall be required for the expenditure related to that request.
- Expenditures up to and including $300.00 may be approved by a majority of the executive committee.
- The executive committee shall bring before the general club membership at the next club meeting their vote and explanation for such expenditure.
Miami County Amateur Radio Club
Troy, Ohio 45373-0214
MIAMI COUNTY AMATEUR RADIO CLUB
EQUIPMENT LOAN POLICY
Overview: As a service to our members, MCARC under certain conditions supports our members by loaning club owned excess gear not in use for troubleshooting or temporary purposes. The equipment loaned is intended as “temporary” and should be returned to the club after a reasonable period of time.
Please follow the following guidelines when borrowing club owned gear:
- Do not remove gear that is in use at the club station.
- Do not remove gear that IS NOT owned by the club (E.g. – Silent key gear).
- ALWAYS contact a club officer for approval at a meeting, by phone or email to confirm the gear is available for loan before removing it from the building.
- ALWAYS record the Model number, Serial Number and date taken of the gear loaned in the equipment log (red spiral bound note book) and note the intended return date. Sign and date your signature. As a general rule, evaluations should be less than 30 days unless otherwise approved by the club officers and/or membership vote. The club officer contacted above will confirm and verify the loan in the log by signature at the next club meeting or opportunity.
- NEVER take “brand new in the box” gear on loan. This gear if unused may be sold “as new” by the club for the club’s overall benefit if not needed.
- IMPORTANT – If you borrow the gear, you must be familiar with the proper operation of it in good amateur practice. You are FINANCIALLY RESPONSIBLE for any damage to the gear or loss while it’s in your possession. If damage occurs, it is your responsibility to have appropriate repairs completed by qualified technical resources including replacement of the equipment with gear of the same type and like value if necessary. If you are not familiar with operation of the gear, please contact an appropriate station committee or qualified club member for guidance.
Following these simple guidelines will ensure the gear is used properly and available for the benefit of all club members for years to come.
Thank you for your understanding and cooperation,
Your MCARC Officers