Minutes of the Meetings

Minutes of the Meeting Archive

 

MCARC Minutes Monday July 24, 2017

“Highlighting the exploits of W8FW”

 Meeting called to order by Vice-President Dale Snyder, KD8YZC, at 7:00 pm.  Twenty-eight persons were present, consisting of twenty-four members and four officers:  KB8JOY, KD8YZC, KB8JOZ, KA8CBE, KD8VDJ, WB8PMG, KC8TAM, KE8RG, KE8ELD, WA1EIB, KD8LDA, KB8JHY, KE8EMI, KC9NVP, K8ROG, KE8JCV, WA8CFS, KC8TPF, KD8YPY, KE8HFM, KE8GSX, KD8GKJ, N8MRX, N8NQA, KD8GEB, NB8D, KE8FPJ, and KE8FPI.

Introductions were made.

Minutes from the June meeting were read and approved.  Motion: KC8TAM, Second: WA1EIB.

Treasurer’s report for June from KB8JOZ was accepted as submitted.  Balance of $2739.47. Motion to accept: K8ROG, Second: NB8D.

  • Reports

Station/Clubhouse: KB8JOY

All woodworking is finished thanks to KC8TAM, KD8LDA, KB8JOY, and KA8CBE. KB8JOY and KB8JOZ applied two coats of paint to the ceiling, and KB8JOY installed the carpet. Thanks to the continual efforts of KD8YZC, KC8TAM, and N8BCM, the radio room is ready for the station committee to install the radios.  Spontaneous applause!

Repeaters: WB8PMG

N8BCM and WB8PMG are ready to replace the Hamtronics repeater with the Spectrum 1000 at W8SWS, maybe as early as July 29.

Vehicle: No report.

Website: KD8GEB

KD8GEB is happy to see that renewing the domain is taken care of.

Activity Committee: KD8YZC

Members of the Activity Committee include KD8YZC, KC8TAM, KE8HGS, and WB8LDW. The flier for the August Foxhunt has been disseminated.  An upcoming activity may be directed towards new licensees.

Ad hoc Finance Committee: KC9NVP

Members of the Ad hoc Finance committee include WB8PMG, KD8YZC, KC9NVP, and WB8LDW. Parking cars, delivering ice, writing grants, raffling a Baofeng, 50/50 drawing, and selling donated items are all under consideration.

  • Old Business

VE tests: KA8CBE

The MCARC VE team conducted tests on July 15 and July 22. These resulted in one new Technician (KD9IYV), one new General (KE8OSU) and two new Extras (KE8FPI and KE8FJ).  KC8TAM, NB8D, WA1EIB and WB8LDW are familiarizing themselves with the VE software.

There is an Extra License class in Fairborn beginning Sept. 11.  Also, KC9NVP is making himself available on Saturdays for anyone wishing to study for Extra.

  • New Business

Miami County Fair: KB8JOY

The Fair runs August 11-17.  This is our major fund-raising effort for the year. Hands are needed for all days and all times, but especially on Saturday, Sunday, and Monday. No experience is necessary. We have the expertise needed. What we lack is a number of hands to transport, install, and remove temporary PA setups.  See KB8JOY to sign up for times.  The ice delivery contract went to the Girl Scouts.

  • Public Service

Winans-to-Winans Half Marathon: KB8JOY

This will be held Sept. 10. NB8D has volunteered to be net control. Approximately 13 hams are needed.

Tour de Donut : KB8JOY KC9NVP

This will be held Sept. 16 and will involve from 1500 to 3000 bike riders. Approximately 20 hams are needed and as such, will be our largest Public Service event ever. KC9NVP has contacted Clark and Champaign counties but has yet to receive a reply. The Tours are concurrent 25k, 50k, and 100k bike tours covering primarily Miami County.  All will begin between 8 – 8:30 am. This conflicts with the WACO Fly-in and the sense of the meeting was to forego WACO in order to focus on this major event.

  • Announcements

 KB8JHY passed around his certificate of excellence from Official Observers for exemplary CW work.

The flier for the Fox Hunt has been disseminated. The Fox Hunt is scheduled for 2 pm on Aug. 20 at the W8FW clubhouse and will involve snacks afterwards.

KE8JCV presented the club with a “Property Under Surveillance” sign.

KC8TAM won the door prize.

N8NQA won $32.50 from the 50/50 drawing.

  • Adjournment

Motion to adjourn: KB8JHY, Second: WA1EIB.  Meeting adjourned to Frisch’s at 7:59 pm.

Next business meeting is Monday, August 28, 2017 at 7 pm.
Next Activity meeting is August 20 at 2 pm.

 

Respectfully submitted,
Ed Latta KA8CBE – Secretary

 

MCARC Minutes Monday June 26, 2017

“Highlighting the exploits of W8FW”

Meeting called to order by President Scott Swink, KB8JOY, at 7:02 pm.  Twenty-seven persons were present, consisting of twenty-one members, four officers, and two guests:  KB8JOY, KD8YZC, KB8JOZ, KA8CBE, KD8VDJ, WB8PMG, KC8TAM, KD8GEH, KE8CPJ, WB8LDW, KC8PAM, KE8RG, KE8ELD, WA1EIB, KD8LDA, KB8JHY, KE8EMI, N8VTU, KC9NVP, K8ROG, KE8HGS, KE8JCV, WA8CFS, KD8YPY, KC8TPF, KD8IPX, and Rob (YZC’s brother).

Introductions were made.

Minutes from the May meeting were read and approved.  Motion: KD8GEH, Second: KC8TAM.

Treasurer’s report for May from KB8JOZ was accepted as submitted.  Balance of $2676.41. Motion to accept: KE8CPJ, Second: WB8LDW.

  • Reports

Station/Clubhouse: KD8YZC

Work is progressing.

Repeaters: KB8JOY

The double beep on the repeater means a directed net is in progress and should be respected. Still, the repeater is open for use as long as you receive permission from the Net Control station.

Vehicle: KB8JOY

There are no issues with the van.

Website: KB8JOY

The Go Daddy domain renewal is due in August. If there are no objections, this will simply be renewed as a routine task of the Treasurer. No objections were expressed.

  • Old Business

General License class and VE test: KA8CBE

Complimentary Callsign tags from KE8JCV were distributed to those associated with the License class and VE testing.

The VE test resulted in 11 applicants and 18 tests administered. This was the largest VE test in the history of Miami County.

Congratulations to General License upgrades for KE8FPI, KE8FPJ, KD8LDA, KE8ELD, and KE8EMI.

Congratulations to KE8HGS who obtained his Technician License.

KA8CBE expressed appreciation to N8BCM, KD8YZC, KC8TAM, KC8PAM, WB8LDW, KF8MZ, and K8ROG for helping to prepare the Radio Room for VE tests.

KA8CBE also expressed appreciation to VEs KD8YZC, WA1EIB, KD8GEH, NB8D, N8VTU, and WB8PMG, as well as KD8VDJ who helped with the paperwork accountability.

The VE team experienced a loss of $42.07 to conduct the test session. Motion from K8ROG to “Allocate $42.07 to cover VE team expenses.” Second: KD8YZC. Motion passed.

Field Day: KB8JOY

KB8JOY recognized the following for contributions to Field Day:

Setup: KC9NVP, WB8LDW, N8BCM, KD8YZC, and KB8JOY.

Food Procurement, Preparation, and Organization: KD8VDJ, KA8CBE, WA1EIB, KC8PAM, KE8JCV, and the many wives of Hams who pitched in.

In all, it was a fantastic Field Day experience at a great venue. There were 49 participants, 34 of whom were licensed.

Activities Committee: KD8YZC

The Activities Committee consists of: KD8YZC, WB8LDW, KD8GEH, and KD3SQ. The anticipated August Activity will be a Foxhunt.  There will be a committee meeting on July 13 for all interested parties.  Ideas for activities should be given to KD8YZC.

  • New Business

Baofeng Raffle: WB8LDW, KC8PAM

Raffle tickets are $1, $2 for 3 tickets, or $5 for 10 tickets. Once the fund reaches $93 at a meeting, the raffle will be held. Currently the fund holds $41.

Miami County Fair: KB8JOY

The Fair runs from August 11-17. We need representatives from the club from 9am – 9pm daily. All 78 speakers are up in record time. A possible fund raiser would be to deliver ice for a commission of $.75 per bag. Motion to pursue this as a fund raiser from WA1EIB, Second: KC8PAM. Motion passed. Anticipated income is in triple digits.

Mailing costs: KA8CBE

The secretary requested $9 in stamps in order to continue mailing minutes to those without internet access.  Motion to spend $9 for postage stamps: KE8CPJ, Second: KB8JOZ. Motion passed.

  • Public Service

Strawberry Festival Bike Tour: KA8CBE

The Bike Tour was an organizational challenge.  KA8CBE thanked KD8VDJ, KC8TAM, WA1EIB, WB8LDW, KC9NVP, NB8D, KC8PAM, KD8YZC, and WB8PMG for their participation.  3×4 foot maps used by net control KC9NVP from the Miami County Engineers Department were displayed. WB8LDW was presented with a Big Bird mascot to commemorate his appearance in his bright yellow shirt, shorts, and vest.

West Milton Triathlon: KB8JOY

We had a most successful Triathlon experience with only one flat tire.  The club received a $300 donation from Speedy-feet.

  • Announcements

KB8JHY received a certificate of excellence from Official Observers for exemplary CW work.

The July meeting will be run by KD8YZC.

The September and October meetings will not be held at the W8FW clubhouse, (locations to be announced).

The Winans-to-Winans half marathon will be held September 10.

KC9NVP wishes to remind everyone that the Tour de Donut will be held September 16.

Our next VE exam session will be held at the W8FW clubhouse on July 22 at 2 pm.

KD8YZC won the door prize.

WB8LDW/KC8PAM held the 50/50 drawing and K8ROG won $35.

  • Adjournment

Motion to adjourn: KE8CPJ, Second: WA1EIB.  Meeting adjourned to Frisch’s at 8:13 pm.

Next business meeting is Monday, July 24, 2017 at 7 pm.

 

Respectfully submitted,
Ed Latta KA8CBE – Secretary

 

MCARC Minutes Monday May 22, 2017

“Highlighting the exploits of W8FW”

 Meeting called to order by President Scott Swink, KB8JOY, at 7:01 pm.  Twenty-nine persons were present, consisting of twenty-three members, five officers, and one guest:  KB8JOY, KD8YZC, N8BCM, KB8JOZ, KA8CBE, KD8VDJ, WB8PMG, KC8TAM, KD8GEH, KD3SQ, KE8CPK, KE8CPJ, WB8LDW, KC8PAM, KE8RG, KE8ELD, WA1EIB, KD8LDA, KE8EMI, N8VTU, KC9NVP, KE8GSX, WA8CFS, KE8CUU, W8POF, N8HKJ, KE8FMN, WB8ROL, and KC8TPF.

Introductions were made.

Minutes from the April meeting were read and approved.  Motion: KD3SQ, Second: KD8YZC.

Treasurer’s report for April from KB8JOZ was accepted as submitted.  Balance of $2078.03. Motion to accept: WB8LDW, Second: KE8CPK.

  • Reports

Station/Clubhouse: N8BCM, KD8YZC

Electrical has been completed by Bob Wilshire and the countertop has been stained. A new MCARC clubhouse sign was delivered by KE8FMN and presented at the meeting.

Repeaters: N8BCM KD8GEH

N8VTU wants to begin a WIRES-X net on 147.21 on Sundays. KD8GEH welcomed the event to W8SWS.

Vehicle: KB8JOY

The van performed admirably during Hamvention.

Website: No report.

  • Old Business

Hamvention: WB8PMG

Also known as Mudvention, sales were down due to the inclement weather. There were eight club participants and income was $111 from equipment sales and $24.50 from commissions. Costs were $240 in fees and approximately $20 for gas, resulting in a net loss of $124.50. Overall perceptions were positive for the indoor exhibits and flea market, but negative regarding the increased distance and the mud.

General License Classes: KA8CBE

Four classes remain. A projector has been successfully utilized. On June 17, we will hold our final class followed by an extended lunch and one-on-one review.  At 1:30 we will conduct an FCC exam for all license classes. Another exam will be held July 22.

  • New Business

Baofeng Raffle: WB8LDW KC8PAM

At the June meeting, we will begin selling chances in the Baofeng raffle and also hold a 50/50 drawing.

Field Day: KB8JOY

Field Day will be June 24 at the Miami County Fairgrounds and will be advertised on the electronic board at the Fairgrounds. This will be combined with the Spring Social and the Activity Meeting. The tentative schedule calls for setup to begin at noon and on the air at 2pm although, as with any Field Day, those times may change.  Dinner is at 5:30 and we hope to remain on the air until midnight. For the activity, KC9NVP encourages anyone wishing to construct an HF antenna to bring wire. Their antenna will be constructed, tuned, used for Field Day, and then they can take it home. KC8PAM will oversee the grill, KD8VDJ will oversee carry-ins, and WA1EIB will oversee beverages and sandwich fixings.

Motions: Allocate $125 for Field Day food. Motion: KD3SQ, Second: WB8LDW. Motion passed.

Allocate $30 for the June 17 luncheon. Motion: W8POF, Second: WB8LDW. Motion passed.

Donation: W8POF

W8POF has a Linksys broadband router that he no longer uses and he donated it to the club in support of the MeshNet project.

NIMS/ICS training: KC9NVP

KC9NVP wishes to keep accurate records in dealing with the National Incident Management System and Incident Command System. He encourages all who complete an online course with FEMA to email that fact to him so he can forward it to the state.  If we get deployed, our credentials would then be on file.

  • Public Service

Troy Strawberry Festival Bike Tour: KA8CBE KB8JOY

The Bike Tour is Sunday, June 4 and is important in that it renews our relationship with the Troy Strawberry Festival. Bike Tours are easy-going events and good for a first public service experience.

West Milton Triathlon: KB8JOY

The West Milton Triathlon is June 17 and is the club’s oldest and most important public service event. The complication this year is that it conflicts with General License class and testing which will pull away some of our participants, so we face being short-handed for this important event.

  • Announcements

WB8LDW/KC8PAM held the 50/50 drawing and N8VTU won $36.50.

KD8YZC won the door prize.

  • Adjournment

Motion to adjourn: WB8LDW, Second: KE8CPK.  Meeting adjourned to Frisch’s at 8:24 pm.

Next business meeting is Monday, June 26, 2017 at 7 pm.

Next activity meeting is Field Day June 24, 2017 from noon until midnight.

 

Respectfully submitted,
Ed Latta KA8CBE – Secretary

 

MCARC Minutes Monday April 24, 2017

“Highlighting the exploits of W8FW”

 Meeting called to order by President Scott Swink, KB8JOY, at 7:01 pm.  Thirty persons were present, consisting of twenty-one members, five officers, and four guests:  KB8JOY, KD8YZC, N8BCM, KB8JOZ, KA8CBE, KD8VDJ, WB8PMG, KC8TAM, KD8GEH, KD3SQ, KE8CPK, KE8CPJ, WB8LDW, KC8PAM, KE8RG, KE8ELD, WA1EIB, KD8LDA, NE8SC, N8CZH, KB8JHY, KE8EMI, N8VTU, KC9NVP, K8ROG, NB8D, KE8GSX, Mark Mays, Tanya Johnson, and Angela Johnson.

Introductions were made.

Minutes from the March meeting were read and approved.  Motion: KD3SQ, Second: KE8CPK.

Treasurer’s report for February from KB8JOZ was accepted as submitted.  Balance of $3479.72. Motion to accept: WB8LDW, Second: KE8CPJ.

  • Reports

Station/Clubhouse: N8BCM, KD8YZC

The white board is up. The beadboard is up with two coats of paint. Trim work begins April 29.

Repeaters: N8BCM

The double beep on the repeater means a directed net is in progress and should be respected.

Vehicle: KB8JOY

The tire with dry rot has been replaced at Action Tire.   KB8JOY and KA8CBE will take the van to Purk Automotive on April 26 for further repairs.

Website: No report.

  • Old Business

Make-It-Take-It: KA8CBE, KC9NVP

The April activity meeting was a great success with 14 in attendance, 12 of whom constructed tape measure antennas. No one wanted to stop after one hour, so everyone stayed an extra hour to complete and trim their antennas. KC9NVP oversaw the tuning of all twelve antennas.  Thanks to KD8GEH for soldering materials and WB8PMG for cables with PL-259s.

Activities Committee: KB8JOY

The Activities Committee is in need of further members. KD8GEH and WB8LDW volunteered to join KD8YZC, who will serve as chairperson, and KD3SQ. The Activities Committee is considering 6 proposals for the June activity.  Anyone else with activity proposals should inform KD8YZC.

Hamvention: WB8PMG, KB8JOY

We have spaces #7247, #7248, #7347, and #7348 as well as two vendor’s passes.

This will be the last year that WB8PMG will take charge of this event. Procedures are similar to other years. One needs to be a member or sponsored by a member to sell items.

On Wednesday, May 17, from 4pm to 6pm, members will be present at the clubhouse if anyone wishes to drop off equipment for sale. We plan on manning the flea market site from noon to 5 pm on Friday and as early as 6am until 5 pm Saturday. If no one wishes to take charge on Sunday, we will drive back to the clubhouse Saturday after the close.

Hamvention fee structure: KB8JOY, KA8CBE

In the past two Hamventions, though the club sold over $3000 each year, club income was a total of $55, resulting in an average loss of about $100 per year. Due to the increase in Hamvention costs, the club needs to take action to avoid greater losses this year. The officers recommend a fee structure of 5% for members and 10% for non-members and estates selling at Hamvention. Motion for same from K8ROG, Second: NB8D.  Discussion ensued.  Motion passed.

General License class: KA8CBE

We have completed five weeks with seven remaining.  We have 7 participants.

Bikes for Tykes: KC9NVP

BGSU Bikes for Tykes was successfully completed but faced lengthy delays.

  • New Business

Field Day: KB8JOY

Field Day is June 24 and will be combined with the summer club social. KB8JOY, KD8YZC, N8BCM, KC9NVP, and WB8LDW are planning the activity and our goal is to operate until midnight.

Raffle: WB8LDW

As a fund raiser, the club could hold a raffle running for three months. Motion to allocate funds not to exceed $35 for a Baofeng or similar radio to be used as a raffle prize.  Motion: WB8LDW, Second: WA1EIB. Motion passed.

Theft case: KB8JOY

KB8JOY, WB8PMG, KD8GEH, and N8BCM have done all they can do.  We are at the mercy of the courts.

  • Public Service

West Milton Triathlon is scheduled for June 17. This is a major event for the club.

  • Announcements

The first Miami County Fair PA work party was April 23. The next will be May 7 from 2-5pm.

KC8PAM/WB8LDW conducted the inaugural MCARC 50/50 drawing. KE8CPK won $36.

KB8JOY won the door prize.

  • Adjournment

Motion to adjourn: KD8YZC, Second: N8VTU.  Meeting adjourned to Frisch’s at 8:21 pm.

Next business meeting is Monday, May 22, 2017 at 7 pm.

 

Respectfully submitted,
Ed Latta KA8CBE – Secretary

 

MCARC Minutes Monday March 27, 2017

“Highlighting the exploits of W8FW”

Meeting called to order by President Scott Swink, KB8JOY, at 7:01 pm.  Twenty-seven persons were present, consisting of nineteen members, five officers, and three guests:  KB8JOY, KD8YZC, N8BCM, KB8JOZ, KA8CBE, KD8VDJ, WB8PMG, KC8TAM, KD8GEH, KD3SQ, KE8CPK, KE8CPJ, WB8LDW, KC8PAM, KE8RG, KE8FMN, KE8FPI, KE8FPJ, KE8ELD, WA1EIB, KD8LDA, N8HKJ, KD8GEB, NE8SC, N8CZH, KB8PNC, and Adam Webb.
 
Introductions were made.
 
Minutes from the February meeting were read and approved as corrected, removing the sentence, “The proposal was passed,” after the proposed constitutional amendments.  Motion: KD3SQ, Second: KC8TAM.
 
Treasurer’s report for February from KB8JOZ was accepted as corrected, adding $9.91 to KA8CBE for roofing materials. Balance of $3469.81. Motion to accept: WB8LDW, Second: KE8CPK.
 
Reports
Station/Clubhouse: N8BCM, KD8YZC
The construction materials are in the Radio Room. N8BCM and KD8YZC requested and received a discount from Lowe’s as a supportive gesture to a non-profit organization. Construction will begin Saturday April 1 after the General License class clears the building around 12:00 or 12:30.
 
In cleaning the clubhouse, KB8JOY and KA8CBE discovered passes for Bob Anderson W8ALZ and his xyl to the 1936 and 1937 Miami Valley Ham Picnic held at Fountain Park in Piqua. These were framed and presented to the club.
 
Roof repairs were effected by KB8JOY, KD8YZC, KC8TAM, KD8GEH, KB8OFS, KF8MZ, and KA8CBE at a total cost of $9.91. The coveted “Gilded Nail Award” was presented to KF8MZ (in absentia) and KD8YZC for leading the charge on the roof.
 
Repeaters: KB8JOY
Members are cautioned to mind what information they provide over the repeater concerning the club and club equipment. Less savory individuals may be listening.
 
Vehicle: KB8JOY
W8KDX ran a diagnostic on the van at Purk Automotive and provided a list of necessary repairs. Also, one tire suffered from dry rot. The officers recommended not more than $350 to deal with these maintenance issues through Purk Automotive and Action Tire. Motion to allocate not more than $350 for van repair. Motion: KD3SQ, Second KD8YZC. Motion passed.
 
Website: KD8GEB
No report.
 
Old Business
 
Tape measure antenna: KA8CBE KB8JOY KD3SQ
In February, KD3SQ had suggested a “Make-It-Take-It” meeting every even numbered month. The consensus at the executive meeting was that this was a worthwhile endeavor. The first “Make-It-Take-It” meeting will be April 17 at 7pm at the clubhouse. The activity will be the tape measure antenna.
 
Hamvention: WB8PMG
No progress has been made concerning Hamvention.  There are many rumors flying about, but plans seem to be in a state of flux. Despite repeated attempts, we have received little or no communications from DARA.
 
General License class: KA8CBE
The first class was held last week and we have six participants. Classes are scheduled through June 17.
 
New Business
 
Constitutional Amendments: KB8JOY KA8CBE
Four constitutional amendments were pending from the January and February meetings. Notices to members were provided according to the guidelines in the constitution. All amendments were passed by unanimous vote. An updated constitution will be disseminated by KA8CBE.
 
Portable projector: KB8JOY NE8SC
NE8SC and KB8JOY conspired to determine suitable projector specifications. The officers recommended purchase of a portable projector for the clubhouse at a cost not to exceed $125. Since the recommendation was received from a committee of more than one person a second is not required per Robert’s Rules of Order. Motion passed.
 
Public Service
 
Bradford Bike Tour May 20. This conflicts with Hamvention and will be difficult to support.
 
Announcements
KB8JOY has 13x9x8 speakers for the Fair and could use old bicycle baskets to mount them.
 
PA Work party #1 April 23, 2-5 pm.
 
PA Work party #2 May 7, 2-5 pm.
 
Adam Webb won the door prize.
 
Adjournment
Motion to adjourn: WB8LDW, Second: KE8CPK.  Meeting adjourned to Frisch’s at 8:22 pm.
 
Next “Make-It-Take-It” meeting is April 17, 2017 at 7 pm.
Next business meeting is Monday, April 24, 2017 at 7 pm.
 
Respectfully submitted,
Ed Latta KA8CBE – Secretary

 

MCARC Minutes Monday February 27, 2017

“Highlighting the exploits of W8FW”

 Meeting called to order by President Scott Swink, KB8JOY, at 7:00 pm.  Thirty persons were present, consisting of twenty-four members, five officers, and one guest:  KB8JOY, KD8YZC, N8BCM, KB8JOZ, KA8CBE, KD8VDJ, WA8CFS, WB8PMG, NB8D, KC8TAM, KD8GEH, KC9NVP, KD3SQ, K8ROG, KE8CPK, KE8CPJ, KD8GKJ, N8VTU, WB8LDW, KC8PAM, KE8RG, KE8FMN, KE8FPI, KE8FPJ, KB8JHY, KE8ELD, N8MRX, WA1EIB, and N8CZH.

Introductions were made.

Minutes from the January meeting were read and approved. Motion: KD3SQ, Second: KD8GEH.

Treasurer’s report for January from KB8JOZ was accepted as printed and read. Balance of $4327.67. Motion to accept: KE8CPK, Second: KE8CPJ.

Reports

Station/Clubhouse: N8BCM, KD8YZC

The committee met with electrician Bob Wilshire, as recommended by Jeff KE8FMN. He will handle the entire electrical part of the reconstruction for $300, bringing the total budget to $1300. Motion to allocate $1300 to complete the radio room reconstruction. Motion: N8BCM, Second: N8VTU. Motion passed.

Repeaters: N8BCM, KB8JOY, KD8GEH, WB8LDW, WB8PMG

Please use the minimum power needed to maintain communications when on the repeater.

KB8JOY, KD8GEH, and WB8LDW conspired to change the W8SWS trustee to KD8GEH while keeping the existing callsign.  Spontaneous celebration erupted.

WB8PMG and N8BCM have temporarily added a TS-64WDS CTCSS tone board to the SCR100 receiver board.  It appears to be working. Next, they will make the installation permanent and hope to swap the Spectrum and Hamtronics repeaters in the near future. The service monitor is not functional.  They are looking for another.

Vehicle: KB8JOY

The van is due to come out of storage on April 1.

Website: KD8GEB

Robert changed to a different antivirus program.

Old Business

Financial committee: KC9NVP

The committee continues to investigate topics that would pertain to the upcoming Hamvention.

New Business

Antenna Project: KC9NVP, KD3SQ

David displayed three versions of the tape measure antenna. The PVC version will cost about $10 for parts.  The wooden version is considerably cheaper. Twelve people at the meeting expressed an interest. We have parts for 8 antennas but will increase that to 16. WB8PMG has coax available and coax connecters seem to be in abundant supply. KD3SQ introduced the idea of having some meetings dedicated to presentations or activities and suggested these could be used for the tape measure antenna project.

Constitutional Amendments: KA8CBE, KD8YZC, KD3SQ, KD8GEH

KA8CBE reviewed the proposed amendment to the Preamble presented at the January meeting. KD3SQ introduced a constitutional change to increase the amount the executive committee can spend without prior approval from $150 to $300. KE8CPK made a motion for same and WA1EIB seconded. The proposal was passed. KD8YZC introduced a constitutional change to add a requirement that officers be at least 18 years of age. KD3SQ made a motion for same and K8ROG seconded. The proposal was passed. KD8GEH introduced a constitutional change to add the previously adopted Equipment Loan Policy to the by-laws. KC8TAM made a motion for same and KE8CPJ seconded. The proposal was passed. At least ten days prior to the March meeting, the secretary will describe the proposed amendments and provide notice that they will be considered at the March meeting.

IRS 2016 filling: KB8JOY

This has been done, but each new person filing same must establish his or her own ID.

Ohio Secretary of State: KB8JOY

The Ohio Secretary of State sent a form to verify that MCARC still existed. The Secretary of State then charged the club $25 to process the form.

Hamvention: WB8PMG

There is no Flea Market Diagram at present so things are in limbo. The price went up from $100 to $240. WB8PMG continues to wrestle with the issue. Motion for WB8PMG to acquire up to 4 spaces at Hamvention on behalf of the club.  Motion: KC9NVP, Second: WB8LDW. Passed. KD8GEH will contact W8KDX of Purk Automotive to run a diagnostic on the van.

Announcements

Skywarn training presentation will be held on March 11, at the Miami Valley Hospital 9am.

Skywarn training presentation will be held on March 27, at the Miami Valley Career Center 6:30pm.

KE8RG won the door prize.

Adjournment

Motion to adjourn: KD8YZC, Second: NB8D.  Meeting adjourned to Frisch’s at 8:37 pm.

Next business meeting is Monday, March 27, 2017 at 7 pm.

 

Respectfully submitted,
Ed Latta KA8CBE – Secretary

 

MCARC Minutes Monday January 23, 2017

Meeting called to order by President Scott Swink, KB8JOY, at 7:00 pm.  Thirty-four persons were present, consisting of twenty-seven members, five officers, and two guests:  KB8JOY, KD8YZC, N8BCM, KB8JOZ, KA8CBE, KD8VDJ, WA8CFS, WB8PMG, NB8D, KC8TAM, KD8LDA, KD8GEH, KC9NVP, KF8MZ, KD3SQ, K8ROG, KE8CPK, KE8CPJ, KD8GKJ, N8VTU, WB8LDW, KC8PAM, AB8JX, K8FN, WB8ROL, KE8RG, KB8OFS, KE8FPK, KE8FMN, KE8FPI, KE8FPJ, KB8JHY, KE8FUF, and KD8IPX.

Introductions were made.

Minutes from the November meeting were read and approved. Motion: KD3SQ, Second: WB8LDW.

Treasurer’s report for December from KB8JOZ was accepted as printed and read. Balance of $3858.67. Motion to accept: K8ROG, Second: KC9NVP. Treasurer’s report for January from KB8JOZ was accepted as printed and read.  Balance of $4618.67. Motion to accept: KD3SQ, Second: WB8LDW. In December, N8HKJ informed the club that the Troy Foundation had begun a “Matching Gifts Program”. This resulted in $325 from three donors and a matching $325 from The Troy Foundation.

State of the Club: KB8JOY

State-of-the-club

1/23/2017

The positive aspects of the club to date will be easily discovered in the monthly agendas for our meetings.  Membership #’s are strong, treasury solid, public service and education activities well staffed, social activities well attended, and committees are functioning independently.  In an era where volunteer radio clubs are shrinking and even disappearing the MCARC is far from the norm.  I stand and I salute.  So instead of rehashing the past tonite’s shortest-ever Presidential address is concentrated on how I see the next year.

  1. Several years ago pop performer Michael Jackson dubbed what was to be his last musical tour “This is it”.  The 2017 “This is it” for me shall include more delegation of duties and organization- particularly in the area of public service; continued education of the club in the PA area at the fairgrounds; a sincere effort to visit other radio clubs to see what is going on outside of Miami County; and a continued effort to get more club members involved in more club activities.  That is my pledge to you.
  1. This is a good year for the club to do some more tweaks in our constitution.
  1. As our committees flourish and others begin I am calling for more written reports that can be shared with the membership. These will help our business meetings flow better and increase our inter-club communication.
  1. This is a good year to start to put this modest facility to more use. With the talent that exists in this organization I would like to see the development of activity nights that increase our knowledge, peak our interest, and grow our radio technique.  Kit building, antenna building, digital station building, orientation to the club station, etc. should not come from the officer group but from within.   Develop your idea and bring your plan to your officers so that we can help potentially facilitate more club activity.  To be blunt- we cannot do this kind of activity on meeting nights that are set aside for business.  We do not want to go back to the days of 2 ½-3hour meetings.  Been there done that no fun.
  1. We need to direct our energies to getting our building and grounds improved and up to snuff.  Antennas working properly, finish moving out of the North building before we look for 10 new things to do.

I’m looking forward to all that we’ll get to do together this year.  At any time that you have questions or thoughts please make them known to our officer group.  This concludes my 4th and final state-of-the-club address ‘cuz “This is It”…………………………..

Scott/KB8JOY

Motion to have the State-of-the-Club address printed but not read at the February meeting. Motion: KD3SQ, Second: WB8LDW. Passed.

Reports

 Station/Clubhouse: N8BCM, KD8YZC

Thanks to all. The committee is looking at an isolated circuit for the A/C and investigating adding insulation to the exterior walls of the radio room. KD8YZC posted a CAD drawing of the plan including copious use of whiteboard.

Repeaters: KB8JOY, KD8GEH

W8SWS went down before Christmas due to a faulty isolation transformer but is back up now using the Hamtronics repeater. The Spectrum repeater was removed and is on WB8PMG’s bench where a tone board will hopefully be added. KJ8Z loaned a monitor to check the repeater but there seems to be an issue. Once the Spectrum is up the two repeaters will be compared.

Vehicle: No report.

Website: No report.

Old Business

Financial committee: KC9NVP

The Financial Committee has considered a number of possibilities for funding. Recommendations  included: a 10-15% fee for selling equipment from estates, equipment raffle, reward programs, raffling vehicles or guns.  Concerns were expressed and discussed regarding the raffle of guns or vehicles.

New Business

Antenna Project: KC9NVP, N8VTU, KA8CBE

KC9NVP displayed a 2 meter antenna made from a broom handle and sections of tape measure that N8VTU had seen demonstrated by Mike Martz N8XM of Sidney. Construction project for same was discussed and significant interest was shown. KC9NVP and KA8CBE will gather materials and the project will be discussed in detail at the February meeting.

Constitutional Amendments: KA8CBE

There are a number of ideas for constitutional amendments being discussed. Since these require a special notice and special procedures, KA8CBE demonstrated how to submit a proposed constitutional amendment according to the constitution.

Per the constitution, he made a motion and provided a written notice of an amendment adding the statement, “The club shall not condone, or permit to occur on its premises, discrimination based upon race, color, religion, sex, national origin, handicap, age, or ancestry of any person,” to the Preamble. Second: KD3SQ.

The amendment will not be considered until written notice is provided ten days in advance of the meeting at which the amendment will be discussed.

He encouraged others wishing to amend the constitution to present their ideas in a similar manner at the February meeting and special notice will be given to consider all amendments at the March meeting.

Public Service

None

Announcements

2017 dues are to be given to the Secretary who will forward the money to the Treasurer.

Skywarn: KD3SQ, KC9NVP, K8ROG

Skywarn training presentation will be held on March 27 at the Upper Valley CTC.

Skywarn training for Greene and Clark counties will be Monday Feb. 6 from 6:30 – 8:30pm. This will be held at the Greene County Job and Family Services facility, 541 Ledbetter Rd. in Xenia.

WB8LDW displayed KC8PAM’s spiffy Go Kit and will lead a hands-on session after adjournment.

N8VTU, KD8GEH, and WB8PMG will program H/Ts in the radio room following adjournment.

KE8FPI won the door prize.

Adjournment

Motion to adjourn: KB8JHY, Second: KE8CPK.  Meeting adjourned to Frisch’s at 8:15 pm.

Next business meeting is Monday, February 27, 2017 at 7 pm.

Respectfully submitted,
Ed Latta KA8CBE – Secretary