Constitution

Club Constitution

Club Constitution.docx

MIAMI COUNTY AMATEUR RADIO CLUB, INC.
P. O. BOX 214
TROY, OHIO 45373

PREAMBLE
We the members, wishing to serve the community by sharing our amateur Radio expertise with the Miami County Emergency Management Agency and other served agencies in time of emergency, as well as to avail ourselves of the benefits and pleasures of the association of persons commonly interested in Amateur Radio do hereby constitute ourselves as the Miami County Amateur Radio Club, Inc. and enact this constitution of governing law.

The purposes for which our corporation is formed are the following:

  •   The promotion of interest in amateur radio communications and experimentation.
  •   The relaying of messages by radio without charge.
  •   The furtherance of the public welfare through emergency communications services:

·                *   Participation in public service events that provide emergency training.
·                *   Support of community emergency preparedness through the use of club repeaters and   facilities.
·                *   Active participation and support of Miami County ARES (Amateur Radio Emergency Services) and RACES (Radio Amateur Civil Emergency Services) efforts at the local, county, district, state, and national levels.

  •    The advancement of the radio art:

*   The fostering and promotion of communication by electronic means for the personal benefit of the members.
*   And without pecuniary gain; the fostering of education in the field of electronic communications; and the dissemination of knowledge and information by electronic means.

No part of the assets or income of our corporation shall be the property of members as a whole or any of them individually, but such assets and income shall be devoted exclusively to the purposes set forth herein.

ARTICLE I — Membership

Section 1

All persons interested in amateur radio shall be eligible for membership in this club, subject to application as provided in the bylaws.

Section 2

Members shall be either full members or associate members. Full members shall be those members who hold a valid amateur radio license.

Section 3

Voting on all matters pertaining to club business shall be restricted to full members. Associate members shall be allowed to participate in all other functions and activities.

ARTICLE II — Organization and Duties

Section 1

The officers of this club shall be:

  •    President
  •    Vice-President
  •    Secretary
  •    Treasurer
  •    Trustee

All of whom shall be elected from among the full members of the club as defined in the bylaws. The offices of secretary and treasurer may be combined. These officers shall also serve as the executive committee.

Section 2

The President shall:

  •    Preside at all meetings of the club and conduct the same according to the rules adopted.
  •    Enforce due observance of this constitution and its bylaws.
  •    Decide all questions of order.
  •    Sign all official documents that are adopted by the club.
  •    Present an annual “health and welfare” of the club.
  •    Perform all other customary duties pertaining to the office of president.

Section 3

The Vice President shall:

  •    Assume the duties of the president in the absence of the latter.
  •    Serve as chairperson of the building and grounds committee and the activities committee.

Section 4

The Secretary shall:

  •    Keep a record of the meetings.
  •    Keep a list of the members.
  •    Process applications for membership.
  •    Issue membership cards.
  •    Carry out all correspondence.
  •    Read all communications at each meeting.
  •    Send meeting notices to all members.
  •    Turn over all records to the successor.

Section 5

The Treasurer shall:

  •    Receive and receipt all moneys paid to the club, and keep an accurate account.
  •    Present a report of the current financial status of the club at the regular monthly business meeting.
  •    Present a list of bills for club approval and pay all bills authorized by the club.
  •    Turn over all records to the successor.

Section 6

The Trustee shall:

  •    Serve as statutory agent for the club corporation.
  •    Be the licensee for the club amateur radio station license.
  •    Be responsible for the operation of the club radio station per FCC part 97.
  •    Annually update the club equipment list for insurance coverage.
  •    Serve as a member of the repeater, packet, and station committees.

Section 7

The trustee shall be elected for a term of five years.

All other officers shall be elected for a term of one year by a ballot of full members present at the November meeting.

New officers shall assume office in January.

Officers shall not serve more than two consecutive terms in any office; however, if no other member is willing to take the office, then an officer may retain the office more than two consecutive years with a vote of confidence of at least two-thirds of the full members present.

A vacancy of an office occurring between elections must be filled by election at the first regular meeting following the announcement of the vacancy.

Section 8

Elected officers may be removed from office by a vote of 2/3 of the full members present at any regular meeting.

Section 9

Standing Committees:

  •    Standing committees will be appointed by the president, preferably from volunteers, to serve for a minimum of one year.
  •    The station, packet, and repeater committees shall consist of the trustee and two full members.

Section 10

The station committee shall:

  •    Establish operational policies and enforce FCC regulations for the use and operation of the club station.
  •    Be responsible for equipment maintenance and operation.
  •    Recommend and purchase equipment as authorized by the club.

Section 11

The packet committee shall:

  •    Establish operational policies and enforce FCC regulations for the use and operation of the repeater.
  •    Be responsible for equipment maintenance and operation.
  •    Recommend and purchase equipment as authorized by the club.

Section 12

The repeater committee shall:

  •    Establish operational policies and enforce FCC regulation for the use and operation of the repeater.
  •    Be responsible for equipment maintenance and operation.
  •    Recommend and purchase equipment as authorized by the club.

Section 13

The PA committee shall:

  •    Consist of full or associate members.
  •    Establish and enforce rules for the use and operation of the club PA equipment.
  •    Responsible for its proper operation and maintenance.
  •    Recommend and purchase equipment as authorized by the club.

Section 14

The Building and Grounds committee shall:

  •    Consist of the vice-president and two full or associate members.
  •    Be responsible for the maintenance of the clubhouse, its facilities, property and grounds.

Section 15

The Activities committee shall:

  •    Consist of the Vice-President and full or associate members
  •    Arrange for programs and other activities as assigned.

Section 16

Special committees may be formed, with members appointed by the president.

Section 17

Any committee vacancies occurring between elections will be filled by the president by appointment.

ARTICLE III — Meetings

Section 1

Regular meetings shall be held at a time and place to be determined by the general membership.

Special meetings may be called by the president upon the request of any five full members. Notice of special meetings shall be sent to each member, stating the business to be transacted. Only the business stated in the notice shall be transacted at a special meeting.

Section 2

The presence of 15% of full members or 5 full members, whichever is greater, including a minimum of 2 offices shall constitute a quorum.

ARTICLE IV — Dues

The club, by a majority vote of the full members present at any regular meeting, may levy on the general membership such dues and assessments as may be deemed necessary for the business of this organization.

ARTICLE V — Amendments

Section 1

The articles of the constitution may be amended or suspended by the consenting vote of 2/3 of the full membership present at any regular meeting, provided the general membership has been notified of the vote, at least ten days in advance.

Proposals for amendments shall be presented, in writing, at any regular meeting, but may not be voted upon until the next meeting.

Section 2

The bylaws of the constitution may be amended or suspended by the consenting vote of a majority of the full membership present at any regular meeting, provided the general membership has been notified of the vote at least ten days in advance.

Proposals for amendments shall be presented in writing, at any regular meeting, but may not be voted upon until the next meeting.

ARTICLE VI — General Rules

Robert’s “Rules of Order“ shall govern all proceedings of the club.

BYLAWS OF THE MIAMI COUNTY AMATEUR RADIO CLUB, INC.

Section 1

Each prospective member shall submit an application form. All prospective full members shall be introduced at a regular club meeting.

Section 2

A regular assessment of ten dollars per year is assessed as dues for all members who have reached the age of 18 years and are no longer in high school.

A regular assessment of five dollars per year is assessed as dues for all members below 18 years or still in school.

However, family members residing in the same household shall not be assessed more than
fifteen dollars total annual dues.

Dues are due and payable by the first regular meeting in January of each year.

New members shall pay pro-rated dues upon application for membership.

Section 3

A key to the clubhouse is to be available to any full member for a $2.00 refundable deposit. The cost of replacing a lost key must be paid by the member.

Section 4

When an occasion arises whereby emergency or unforeseen expenditures are needed, the following procedures must be followed:

  •    The executive committee must be contacted explaining the situation.
  •    Approval of a majority shall be required for the expenditure related to that request.
  •    Expenditures up to and including $150.00 may be approved by a majority of the executive committee.
  •    The executive committee shall bring before the general club membership at the next club meeting their vote and explanation for such expenditure.

October 22, 2012

dilemma

dilemma